1. The NAME of the Association shall be Bishop Road Primary School Parents, Teachers and Friends Association.
2. The OBJECTS of the Association are to advance the education of the pupils of the school by providing and assisting in the provision of facilities for education at the school (not normally provided by the Local Education Authority) and as an ancillary thereto and in furtherance of this object the Association may:
(a) foster more extended relationships between staff, parents and others associated with the school; and
(b) engage in activities which support the school and advance the education of the pupils attending it.
3. Membership of the Association shall, automatically be granted to the teaching and non-teaching staff of the school and to the parents and guardians of all children on the register of the school. Membership shall also be granted to any other person whose application for membership is granted by the Committee.
4. The Association shall be non-political.
5. The President of the Association shall be the Headteacher who shall have the ultimate decision on all educational matters.
6. The Management and control of the Association shall be vested in a Committee which shall consist of the following:
(a) The Head of the school, and the following officers who shall be elected annually at the Annual General Meeting:
(1) Chair
(2) Treasurer (who shall be a parent)
(3) Secretary
(b) Committee members who shall be elected annually at the Annual General Meeting and shall not be more than 50 parents or friends (if possible containing one representative from each class group).
(c) A Parent Governor appointed by the Parent Governors to represent them on the Committee.
(d) A teacher appointed by the teachers to represent them on the Committee.
(e) The Deputy Headteacher, teachers and Parent Governors can attend Committee meetings if so invited but shall not be entitled to vote.
7. Eight members of the said Committee shall constitute a quorum for the Committee, such quorum to include a minimum of four parents.
8. Committee meetings shall be held at least once a term at such times and places as the Committee shall direct.
9. The Annual General Meeting of the Association shall be held in the first half of the Autumn term each year upon giving fourteen days notice to all members. At the Annual General Meeting the Chair shall be taken by the Chair, or in his/her absence the Vice-Chair of the Committee. Additional meetings shall be held of the sub-sections of the Association, and these may be additional to those called by the convenor from time to time.
10. Twenty members shall constitute a quorum at the Annual General Meeting.
11. The Committee shall have the power to co-opt a maximum of 6. The Committee may appoint subcommittees, as it deems necessary and shall prescribe their function provided that all acts and proceedings of any such sub-committee shall be reported to the Committee as soon as possible and provided further that no such sub-committee shall expend funds of the Association otherwise than in accordance with a budget agreed by the Committee.
12. A Special General Meeting shall be convened at the request, in writing, to the Secretary, of TEN members of the Association. Such a meeting shall be held within THIRTY days of the request. Agenda and motions submitted shall be circulated to all members, at least fourteen days prior to the date of the meeting.
13. Casual vacancies on the Committee may be filled by the Committee by co-option. Any person so coopted shall serve only while the person in whose place he/she is co-opted would have served.
14. At the first Committee meeting after the Annual General Meeting the Committee shall elect a Vice-Chair from among its members.
15. No alterations to this Constitution may be made except at the Annual General Meeting or a Special General Meeting called for this purpose. No amendment or alterations shall be made without the prior written permission of the Charity Commissioners to clauses 2, 15 and 19 and no alteration shall be made which would cause the Association to cease to be a charity in law. Alterations to the Constitution shall receive the consent of two-thirds of the members present and voting at an Annual General Meeting or Special General Meeting.
16. The banking accounts shall be in the name of the Association and withdrawals in the name of the Association may be made on the signature of the Treasurer and either the Chair or Secretary of the Association.
17. The financial year shall end on 31 August each year and the accounts shall be available for inspection on request from any member providing seven days notice is given to the Treasurer of the Association.
18. One independent examiner, not being a member of the Committee, shall be appointed annually at the Annual General Meeting to examine the accounts and books of the Association in accordance with the requirements of the Charity Commission.
19. The Association may be dissolved by a resolution presented at a Special General Meeting called for this purpose. The resolution must have the assent of two-thirds of those present and voting. Such resolution may give instructions for the disposal of any assets remaining after satisfying any outstanding debt and liabilities. These assets shall not be distributed among the members of the Association but will be given to the school for the benefit of the children of the school, or in the event of a school closure, to the school to which is exclusively charitable in law. If effect cannot be given to this provision then the assets will be given to some other charitable purpose.
20. The Association shall take out Public Liability Insurance to cover all its meetings and activities. (Membership of the National Confederation of PTAs automatically provides this.)
21. That any matter not provided for in the Constitution shall be dealt with by the Committee, whose decision shall be deemed final.
4 October 2011