BISHOP ROAD PRIMARY SCHOOL
PARENTS, TEACHERS AND FRIENDS ASSOCIATION
ANNUAL GENERAL MEETING
EDGAR HALL
2 OCTOBER 2018 7.30pm
Present:
| Lisa John | Chris Brooker | Kath Bremer | |
| Susan Hetherington | Emma Carroll | Sarah Oakley | |
| Melissa Burgers | Kate Taylor | Jemma Jurgenson | |
| Kate Flanagan | Simon Bannister | Kate Clarke | |
| Sarah Carter | Ali Potter | Anna Brown | |
| Amanda Lewis | Gillian Porter | Helen Fazakerley | |
| Hayley Gibson | Liz Roberts | Libby Watson | |
| Gillian Porter | Katie Allen | Carine Adamson | |
| Kiera Sneddon | Tom Barr | Amber Purnell | |
| Emma Kingston | Joe Emissah | Sophie Coles | |
| Vanessa Conte | |||
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Apologies: |
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| Eulalia Ribot-Bruno | Erin Orchard | Amy Cryer | Sue Doody |
| Emma Kolasinska | Amanda Mann | Claire Eatock | Lucie Spaight |
| Ly Malnick | Ruth Wainwright | Ollie Capper | Rosie Brown |
| Susie Roberts |
Approval of Minutes
The minutes from the last AGM on 10 October 2017 were approved by Sophie Coles (SC).
Chair’s report
Vanessa Conte (VC) Chair, thanked everyone who came tonight. Chair also thanked newcomers to the PTFA and thanked the teachers and the school for their continuing support.
It was another great year of events, and the PTFA are proud of what they achieve as a community, with great spirit. The PTFA are looking to new parents to help run and support the larger events like the Summer Fair in 2019, as it’s the large events that make huge profits that go directly towards enhancing the school environment and the children’s experience at Bishop Road.
We ended the 2016-2017 Year with the incredible Story Garden, but last year, due to huge cuts in school budgets, PTFA Funds were directed towards the Core and Enrichment Funds.
PTFA help and support is voluntary and we are always looking for new people to join the team and share new ideas. The PTFA is a group of working parents. We all give up our free time. Thanks for making it a fun job, sharing the burden makes it easy. The current Chair will be handing over the role at the end of summer 2019. So, if anyone has any interest in continuing this role, please do get in touch with the PTFA to arrange some shadowing.
Treasurer’s report
Sophie Coles summarised what we currently know. An incredible £35k was raised during 2017/18 and some of the big events to contribute to that total were; Fireworks, Beginners Ball, the Summer and Christmas Fairs.
There is an uncommitted spend of £46k but we have to confirm has been pledged so far.
The following pledges (to be confirmed);
Deputy Head Teacher’s Message
Thank you to Vanessa for leading the team. Thank you to the PTFA for the Enrichment Fund, this year, it has enabled our children to enjoy a huge variety of activities from Beat-boxing to Pirates, to Authors and Illustrators.
We do not know what the financial contributions to the school are for the next few years, but we are hoping that this year will allow us to spend on a big project. We are looking for the PTFA to agree to invest some of the money in the ‘Music House’
The current music room, which overlooks Bishop Road at the front of the building alongside the Reception Playground, is not well used and/or fit for purpose. The school would like to knock through the two rooms downstairs, and create a Drama and Music studio. The upstairs would be updated and used for Music Lessons. This Project would require structural work to open the space up, but it allows classes to come and use the space more actively and rehearse for Christmas and Summer Plays, make it more accessible. Teachers will want to teach there and Children learn there.
The school are looking for a pledge of £15k to start the project off, to allow further exploration of what can be achieved. This project would be a collaboration between the PTFA, Governors and the School, and a Steering Group would be put in place with representatives from each group. A projected cost of around £35-40k has been suggested, that would need to be confirmed. The team would look to reach out to families in the school community who have lots of expertise that they could bring to the project.
Next Steps;
-To pledge £15k – Proposed Sophie Coles, Second Jemma Jurgenson. Unanimous agreement from the AGM Attendees
-Discuss details with the Governors
-Set up a Steering Team
Look to do an appeal through PTFA events
Research corporate matched funding (as a possibility)
Themed one off events to encourage further funds to be raised.
The school requested a pledge of £14k for the 2018/2019 Book Fund – Proposed Helen Fazakerley, Second Kiera Sneddon
The school have requested new wet play boxes, for every class to replace the existing ones. Children use these boxes when they are unable to play outside due to bad weather. Approx £2k
Proposed Emma Carroll, Second Lisa John
Kate Flannagan has £152 to donate to the School from sales of Usbourne Books, and has plenty of games, cards etc to help fill wet play boxes if required?
Finally, the school are looking to replace the outdoor Musical Instruments and are requesting £2k – Proposed Chris Brooker, Second Hayley Gibson
A new PTFA Website is to be launched this term, making it easier to access information about Events, Buy tickets on-line and keep in touch, this will be supported by a completed GDPR data exercise and working towards a more efficient Mail Chimp process.
Election of PTFA Committee
Before the election, Amanda Nichols confirmed that the meeting was quorate.
Chair
Re-election of the Chair. Vanessa Conte was proposed by Kiera Sneddon, and seconded by Jemma Jurgenson. Elected as Chair
Treasurers
Re-election of Joint Treasurers. Alex Spendley and Sophie Coles were proposed by Amanda Nichols, seconded by Emma Carroll. Elected as Joint Treasurers.
Secretary
Re-election of Secretary. Amanda Nichols, was proposed by Vanessa Conte and seconded by Sophie Coles. Elected as Secretary.
Class Links and Event Organisers
Jemma Jurgenson nominated the people listed in Appendix 1 as Class Links. Sophie Coles seconded the nomination and those named were duly elected.
Events Organisers and other Committee Members
Vanessa Conte nominated the people listed in Appendix 2 as Event Organisers and members of the committee. Helen Helen Fazakerley seconded the nomination and those listed were duly elected.
Independent Examiner
The Independent examiner report has been completed and can be viewed on the Charity Commission website. Alex Spendley will look to appoint a new independent examiner, and will confirm to the PTFA once completed.
Any Other Business
A new PTFA Website is to be launched this term, making it easier to access information about Events, Buy tickets on-line and keep in touch, this will be supported by a completed GDPR data exercise and working towards a more efficient Mail Chimp process.
Event Organisers
There are a number of key event organisers leaving the school in the summer of 2019 and so new organisers need to be found, to ensure the big fund raising events can continue to go ahead. The current vacancies are listed in the Appendix;
Key Events looking for new organisers are;
1). Fireworks Team – require new team members
2). Inflatables – require more parents to become part of the well-established team.
3). Summer Fair – there is currently no date in the diary for a 2019 Summer Fair, as the 2018 team are unable to run the event. This is a key event in the School Calendar and really needs a team behind it. An alternative event could be the Picnic on the Field on a Friday in July if the PTFA felt it was appropriate. Please contact the PTFA if you think you can help.
A huge thank you again to all the hard work from the incredible Event Organisers and supportive parents. Look forward to 2018/2019
Appendix 1
Class Links 2018-2019
| Class | First | Last |
| RB | Ami Stewart | Mrs Brown |
| RB | Ruth Wainwright | Mrs Brown |
| RK | Becky Kay | Miss Kingston |
| RK | Rachael Bishop | Miss Kingston |
| RM | Amanda Mann | Mrs Morgan |
| RM | Rosie Browne | Mrs Morgan |
| RS | Kath Martin | Miss Stephens |
| RS | Katie Allen | Miss Stephens |
| 1WA | Melissa Burgers | Miss Walker |
| 1Y | Kate Taylor | Mr Young |
| 1Y | Tom Wood | Mr Young |
| 1WI | Sarah Carter | Miss Williams |
| 1MS | Kate Flanagan | Mrs Steimetz/Mrs Metcalfe |
| 2W | Liz Dobree | Mr Webber |
| 2KA | Ali Potter | Mr Kieboom/Ms Aslam |
| 2KA | Kate Clarke | Mr Kieboom/Ms Aslam |
| 2SH | Erin Orchard | Miss Shaw |
| 2SH | Emma Norton | Miss Shaw |
| 2SA | Sue Doody | Mr Savagar |
| 3T | Ollie Capper | Mrs Tollington |
| 3T | Libby Watson | Mrs Tollington |
| 3A | Susie Roberts | Mr Ainsworth |
| 3A | Lalie Ribot-Bruno | Mr Ainsworth |
| 3L | Juliette Buller | Mr Lau |
| 3L | Emily Mead | Mr Lau |
| 3H | Claire Eatock | Miss Hennessey |
| 4U | Oliver Cain | Miss Underhill |
| 4G | Anna Brown | Mr Grinbergs |
| 4H | Amy Duncan | Mr Holland |
| 4H | Emma Kolasinska | Mr Holland |
| 4T | Kathie Auton | Miss Turner |
| 4T | Lucy Davis | Miss Turner |
| 5T | Emily Mead | Miss Tatum |
| 5H | Helen Fazakerley | Mr Hobbs |
| 5B | Ly Malnick | Mr Barr |
| 5P | Lucy Wicksteed | Miss Purnell |
| 6E | Sandie Cheshire | Mr Edwards |
| 6P | Kiera Sneddon | Mr Penny |
| 6O | Kirsten Wngate | Mr Overment |
| 6O | Lisa Rowell | Mr Overment |
| 6U | Abby Atkinson | Miss Upton |
| 6U | Zoe Priscott | Miss Upton |
Appendix 2
Event Organisers and Core Team 2018-2019
| Role | First | Last | ||||
| PTFA Chair | Vanessa | Conte | 2019 Vacancy | |||
| Vice Chair (to be voted in) | Helen | Fazakerley | ||||
| Secretary | Amanda | Nichols | ||||
| Treasurer | Sophie | Coles | ||||
| Treasurer | Alex | Spendley | ||||
| Class Link Coordinator | Jemma | Jurgenson | 2019 Vacancy | |||
| Banker | 2019 Vacancy | |||||
| Event | First | Last | ||||
| Race Night | Chris | Brooker | ||||
| Tea Towels | Gillian | Porter | ||||
| Fireworks | Jeremy | Sneddon | 2019 Lead TBC | |||
| Big Screen | Sandie | Cheshire | 2019 Vacancy | |||
| Christmas Market | Sophie | Nioche | ||||
| Kate | Castle | |||||
| Christmas Trees | Beth | Harrison | 2019 Vacancy | |||
| Christmas Fair | Jennie | Spears | ||||
| Disco | Justin | Vafadari | ||||
| Quiz | Kate | Flanagan | ||||
| Cake Sales | Sarah | Oakley | 2019 Vacancy | |||
| Inflatables | Kiera | Sneddon | 2019 Lead TBC | |||
| Ice Cream Sales | Jemma | Jurgenson | 2019 Vacancy | |||
| Uniform Sales | Carine | Aguet | ||||
| Gardening | 2019 Vacancy | |||||
| Newsletter | Lisa | John | ||||
| Face painting | 2019 Vacancy | |||||
| Beginners Ball | 2019 Vacancy | |||||
| Event | Date | Time | Location | |||
| PTFA Meeting | Wed 28th November 2018 | 7.30pm-9.30pm | Edgar Hall | |||
| Tuesday 12th February 2019 | 7.30pm-9.30pm | Edgar Hall | ||||
| Wednesday 12th June 2019 | 7.30pm-9.30pm | Edgar Hall | ||||